The purpose of this policy is to communicate how personal information of the Associations employees, contractors, customers, clients, members, suppliers and visitors (other than website or Your Membership YM) is to be treated both now and in the future.
This policy seeks to ensure that the NZVA will:
- Collect, store, use and disclose personal information in accordance with all applicable New Zealand privacy laws.
- Protect personal information that we either submit or collect on behalf of the Association.
- Use personal information only when it is necessary for us to deliver our services or performs other necessary business functions and activities.
- Not disclose personal information for any purposes unrelated to our business activities and services we provide, unless we first obtain the persons consent.
Collection of personal information
Personal information may only be collected as necessary for a lawful purpose connected with a function or activity of NZVA. Personal information must be collected directly from the individual concerned, and it must be collected in a fair manner. Reasonable steps must be taken to ensure that the individual is aware:
- that the information is being collected and why;
- who at NZVA will receive and use the information;
- if the collection of the information is required by law, and whether or not the supply of the information is voluntary or mandatory;
- the consequences if the requested information is not provided; and
- the rights of access to, and correction of, the personal information.
Storage and security of personal information
We will take reasonable precautions and utilise security safeguards, including maintaining physical, electronic, and procedural safeguards in compliance with industry standards and applicable laws to protect personal data from loss, theft, misuse, modification, unauthorised or accidental access or disclosure, alteration and destruction. Personal information will only be retained as long as necessary to fulfil the purposes for which it was collected.
Access to and correction of personal information
An individual is entitled to obtain confirmation of whether or not NZVA holds personal information; and access that information. Where an individual submits a request for personal information, the NZVA will within 10 working days of receiving the request decide whether to grant the request and in what manner, and inform the individual of its decision. Where an individual is given access to personal information NZVA will advise that individual of the right to request the correction of information.
We may decide to withhold personal information on specific permitted grounds or transfer the request to another appropriate organisation. We will keep a register of all requests for personal information, detailing the request itself, the outcome and the basis of the decision. All requests for personal information should be directed to the NZVA Chief Executive Officer.
Use and disclosure of personal information
Personal information must not be used without taking reasonable steps to ensure that the information is accurate, up to date, complete, relevant and not misleading. Where personal information is no longer required to be kept, it must be disposed of in a manner that preserves the privacy of the individual concerned.
Personal information must not be used or disclosed for any purpose other than one of the purposes in connection with the purpose for which it was collected. There are certain exceptions to this requirement including where the information is publicly available, the individual's authority has been obtained, the proposed use or disclosure is required by law or is directly connected to the purpose for which it was collected.
Personal information must not be disclosed to any third party without the authorisation of the appropriate person(s), unless disclosure is required in the normal course of business.
In the case of a suspected or known privacy breach best practice as determined by the Privacy Commissioner should be followed once notification of the breach has been made to a Senior Leadership Team member (this would normally be the Head of Business and Support Services). Refer to Managing a Privacy Breach under Related Information.
- Containment of breach and initial assessment
- Evaluation of the risk(s)
- Notify affected person(s) if necessary
- Prevent a repeat
Website Host Policies
At YourMembership.com we are committed to protecting your privacy. We do not rent or resell your personal information to third parties for marketing purposes. The information we collect is used to provide services to our clients and this statement of privacy explains data collection and use in those situations. Please read this complete privacy statement.
U.S.-EU Safe Harbor Framework and the U.S.-Swiss Safe Harbor Framework
YourMembership.com complies with the U.S.-EU Safe Harbor Framework and the U.S.-Swiss Safe Harbor Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information from European Union member countries and Switzerland. YourMembership.com has certified that it adheres to the Safe Harbor Privacy Principles of notice, choice, onward transfer, security, data integrity, access, and enforcement. To learn more about the Safe Harbor program, and to view YourMembership.com's certification, please visit http://www.export.gov/safeharbor/
YourMembership.com has further committed to refer unresolved privacy complaints under the US-EU [and EU-Swiss] Safe Harbor Principles to an independent dispute resolution mechanism, the BBB EU SAFE HARBOR, operated by the Council of Better Business Bureaus. If you do not receive timely acknowledgment of your complaint, or if your complaint is not satisfactorily addressed by YourMembership.com, please visit the BBB EU SAFE HARBOR web site at www.bbb.org/us/safe-harbor-complaints for more information and to file a complaint.
If you have any questions regarding this policy, please contact:
Attn: Privacy Officer
300 First Avenue South, #300
St. Petersburg, FL 33701
If you do not receive acknowledgment of your compliant or your complaint is not satisfactorily addressed by YourMembership.com, you should then contact:
Council of Better Business Bureaus, Inc.
4200 Wilson Boulevard, Suite 800
Arlington, VA 22203
Entities Collecting Personal Information
Personal information on this site is collected on behalf of the entity from whose web page you clicked-through and who is responsible for this site content and data. Please contact the organization responsible regarding collection questions and data privacy.
Updating Your Personal Information and Privacy Preferences
You have the right to access and correct your personal information and privacy preferences at any time. With respect to Profile Information, this may be accomplished by linking to your account at "Edit My Profile", where you can view and make changes to your personal information. You may also access and correct your personal information and privacy preferences (such as whether you wish to receive promotional communications) by writing the entity at their specified address within their contact information page on the site from which you have clicked.
Personal information submitted through this Site or in connection with the Site that is not Profile Information or is not accessible online. To access and/or correct such information and privacy preferences (such as whether you wish to receive promotional communications), you may write the entity of contact them via their online contact form. In your correspondence, please detail the location on this Site or otherwise where you provided your personal information. You may expect a response within 30 days. For information submitted in connection with Products and Services, you may also follow instructions included or referenced within such Product and Service to access or correct the information.
Collection of Personal Information
As a visitor to this site, you can engage in many activities without providing any personal information. In connection with other activities, such as utilizing online or hosted Services, the Site may ask you to provide certain information about yourself by filling out and submitting a form. It is optional for you to engage in these activities. If you elect to engage in these activities, however, the Site may ask that you provide personal information, such as your first and last name, mailing address (including postal code), country of residence, e-mail address, employer, title, telephone and facsimile numbers, and other personal information. When participating in electronic commerce via the Site, you may be asked to provide a credit card number. Depending upon the activity, some of the information that is asked of you may be mandatory and some may be voluntary. If you do not provide the mandatory data with respect to a particular activity, you will not be able to engage in that activity. Similarly, if you wish to delete your information (pursuant to the mechanism set forth in "Updating your personal information and privacy preferences") that is mandatory, you will no longer be able to engage in a particular activity.
When you use the site and the Products and Services, the site may also collect certain information about your computer to facilitate and evaluate your use of the site and the Products and Services. For example, the site may log environmental variables, such as browser type, operating system, CPU speed, referring or exit webpages, and the Internet Protocol (IP) address of your computer. The Site also uses such information to measure traffic patterns on the Site and usage of the YM Services. YM does not match such information with any other information held by YM unless we have your consent.
How Your Personal Information is Used
YM collects your information in order to record, support and facilitate your participation on the site from which this policy is linked. If you subscribe to or register on the site, for example, the information is used provide access to the website and other benefits that may be made available to registered users. Your personal information is also used to track your website preferences and keep you informed within the community unless you have opted not to receive such communications or such communications are prohibited by law.
YM may collect information about the use of the Services and the site, such as the number of downloads, types of Services used, how many users we receive daily, and the IP/Internet address of your computer. This information is collected in aggregate form, without identifying any user individually.
YM may use this aggregate, non-identifying statistical data for improving the Site and Services, providing more relevant experiences to our clients and for statistical analysis.
When someone visits this site, standard internet log information and details of visitor behavior patterns are collected. This is done to find out things such as the number of visitors to the various parts of the site. This information is collected in a manner in which it does not identify anyone. No attempts are made to find out the identities of those visiting this site. No data gathered from this site is associated to/with any personally identifying information from any source. Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Most web browsers allow some control of most cookies through the browser settings.
Google Analytics cookies may be used on this site. These cookies are used to collect information about how visitors use this site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors come to the site from, browsing patterns on this site, and the pages they visited.